Buying guides for your team.

Start with the role

List the jobs your team performs and the conditions they work in. Think about movement, layers, pockets and washing.

Agree the garment details

Collect sizes and preferred colours. Ask about fabric, fit and whether samples are available before committing.

Plan your branding

Share your logo artwork and preferred placement. Review the decoration method and approve a proof before production.

Keep a reorder record

Keep product references, colours, size breakdowns and approved artwork together for future enquiries.

What is the application?

Describe the work, environment and requirements identified by your workplace risk assessment.

What specification is needed?

Include the product references or technical requirements set by the person responsible for workplace safety.

Who will use it?

Consider the people, sizes, fit and other equipment involved. Ask what information is available to support selection.

What documentation is available?

Request relevant manufacturer product information and conformity documentation for the proposed item.

What happens after delivery?

Clarify use, care, storage and replacement requirements with your safety lead and the manufacturer’s instructions.

Build one list

Bring recurring items together with quantities, pack sizes and current product references.

Compare the full cost

Include delivery, order quantities and any branding or setup charges when reviewing a quotation.

Keep specialist requirements visible

A combined enquiry still needs a clear specification for each item, especially where suitability matters.

Review and refine

Keep a record of agreed products and discuss changes when team sizes, sites or usage patterns change.